For Practice Leaders
Own Your Platform. Control Your Costs.
AIMS Clinical runs on fixed monthly pricing with no per-patient fees. Your organization owns the data and billing output. Compliance infrastructure is managed by Aptible at the infrastructure level.
Fixed Cost. No Volume Scaling.
Per Patient Model
- Cost scales directly with case volume
- No ceiling on annual spend
- Vendor controls pricing, data, and export terms
- Switching costs increase over time
AIMS Fixed Model
- $175/provider/month (annual) or $210/provider/month (month to month)
- Cost stays flat as volume grows
- Your organization owns the data and records
- No per patient fees. No volume scaling. No migration fees.
- 15% for 24 month commitment
At a Glance
| Dimension | AIMS Clinical |
|---|---|
| Pricing model | Fixed monthly per provider |
| Annual rate | $175/provider/month |
| Volume scaling | None |
| Data ownership | Organization owns all records and output |
| Compliance | Aptible owns HIPAA, SOC 2 |
| BAA | Executes at account setup. $0 cost. |
| Deployment | Phased: MVP → Beta → Production → Scale |
| Rollback plan | Documented and tested before any cutover |
| Tandem validation | 90 day minimum parallel operation |
Your Data. Full Stop.
AIMS Clinical runs on infrastructure dedicated to your organization's data and operations. Every clinical record, every billing output, and every quality report belongs to your organization. No export fees, no format restrictions, no lock-in.
Compliance Responsibilities, Named and Separated
Aptible Owns
- HIPAA certification
- SOC 2 Type II
- Encryption at rest
- Encryption in transit (server side)
- Breach notification infrastructure
- Audit logging (server side)
- Disaster recovery and backups
- Penetration testing (infrastructure)
AIMS Owns
- App level authentication and session management
- Local device encryption (iOS Secure Enclave)
- Transmission encryption (TLS 1.2+)
- FDA scope discipline
- Apple App Store compliance
BAA executes at account setup at $0 cost. Aptible maintains SOC 2 Type II and HIPAA certifications independently. Your organization does not carry the infrastructure compliance burden.
The Four-Gate Commercialization Plan
Legal and Structural Viability
Weeks 1–3 · $15–20K
BAA signed, AWS BAA executed, partner approval obtained, structural governance complete.
Design a Safer, Faster Workflow
Weeks 3–10 · $40–60K
96-screen UI specification complete, design system built, all hard constraints documented and validated.
Build, Run Tandem, Prove Parity
Months 3–7 · $300–450K
Platform built and in E2E testing. Clearinghouse sandbox integration pending. Accepting founding practices for tandem validation.
Internal Cutover and Commercialize
Months 7–24 · $80–120K
Full cutover for founding group. Package repeatable proof. Begin commercialization to additional practices.
Gate 3 is underway. We are accepting 2 founding practices for the tandem validation period.
The Platform Is Built
Phases 2 through 8 complete. This is not a prototype — it is a production system in final hardening.
- Phase 2 — Backend Foundation
- Phase 3 — Security Hardening
- Phase 4 — iOS Networking
- Phase 5 — Integration Layer
- Phase 7 — Web Admin
- Phase 8 — E2E Testing
Controlled Deployment With Safeguards
Prototype on real database. Full charting flow on iPhone. Simulation mode with synthetic data. No PHI.
Parallel operation at selected sites. Real cases. Billing team validates data format and quality. 90-day tandem comparison. Both systems run simultaneously.
Full deployment. Automated RCM handoff. App Store submission complete.
Multi-state scaling. Enterprise infrastructure agreement.
No cutover without a documented, tested rollback plan. Tandem validation runs 90 days minimum.
Infrastructure Costs by Phase
Starter
~$500/mo
MVP and prototype
Growth
~$1,000 to $2,000/mo
Beta deployment
Scale
~$2,000 to $4,000/mo
Full production
Enterprise
Custom
National scale
Pricing scales with deployment phase, not with patient volume.
Enterprise Integration Roadmap
Current integration: HL7 v2 feed from QGenda. Planned expansion to Epic FHIR R4.
HL7 v2 — QGenda (Live)
Cases auto-populate from the OR schedule via HL7 v2 MLLP. Patient demographics and procedure assignments flow in with the case.
Epic FHIR R4 — planned for v2
Phase 1: read patient demographics and write encounters. Phase 2: internal go-live with Epic connectivity. Phase 3: Epic App Orchard commercialization.